Required Information

Meeting Topic:

The Meeting Topic will be the name of the event, and will be displayed in email reminders and also on the main webinar page during the event. If you decide to change the Meeting Topic at a later date, this can be done my returning back to this section of the meeting creation process and making an edit to this field.

Meeting Password:

The Meeting Password is the password intended for the Administrator only. It will allow the Administrator to gain access to the meeting logistics pages and make changes where necessary.

Meeting Type:

There are three styles or types of meetings that can be created. The following will explain each:

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Shared Screen - In this meeting style, the main portion of the webinar meeting room will allow the presenter(s) to share their screen with the audience. The presenters can share any application that is on their computer, including PowerPoints. Once nice feature about using the Shared Screen option when showing PowerPoints is that any animation or "builds" and transitions that are built into the presentation will be viewed by the audience. (NOTE: when using this option, it is important to remember to turn off any Instant Messaging software -i.e. Yahoo, AIM, MSN-- to prevent them from popping up during an event and distracting the audience.

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PowerPoint Only - This meeting style is intended for events where the presenter only plans to show PowerPoints and there is no need for sharing their screen with the audience. This is preferred in cases where some of your audience may be using dial-up connections instead of high speed Internet connections. This method works very good over slow internet connections.

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Video Only - This meeting style is intended for meetings where the presenter(s) need only video to be displayed. It allows for multiple videos to be displayed on the screen simultaneously. If only one video is displayed it appears in a 640x480 pixel window. When a second video is displayed, the 640x480 window is divided into four (4) equal sections, with the ability to display 4 videos. If a 5th video is displayed, the video window will then divide into nine (9) equal sections. The video window will accommodate an unlimited number of videos. Keep in mind that the more times the 640x480 screen needs to divide into sections to accommodate more videos, the smaller each section gets. Important: Remember, video can consume a large amount of Internet bandwidth. When video starts, it defaults to a medium quality and frame per second (FPS) setting. At these settings, each video displayed takes about 45 to 60Kbps of Internet bandwidth, therefore; if you have 4 videos being displayed, you are consuming about 225 to 300 Kbps of Internet bandwidth. Most high speed Internet connections can accommodate these speeds; however if you decide to change the quality to its highest settings each video could consume anywhere from 150 - 300Kbps each. If we apply the same scenario of having 4 videos running, you could see a 600 Kbps to 1.5 Mbps continues flow of data that could be more than a typical consumer Internet connection could support. Remember to keep this in mind when making adjustments to your video.

Upload | Manage:

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This feature appears only when you chose the PowerPoint Only option. It allows you to upload new PowerPoints for your event, and with the Manage feature you can delete previously uploaded PowerPoint's. When you upload a PowerPoint, the IBtalk™ application converts your PowerPoint slides to graphic images (.JPG). It is important to note that any transitions or moving animation in your PowerPoint will be lost.

Upload Meeting Logo:

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This feature gives you the ability to upload your companies logo into the webinar meeting. This will give your meeting more of a custom look and feel. The height and width of the logo will be resized proportionally with a maximum height of 30 pixels. NOTE: you can only upload JPG graphics for your meeting logo.

Agenda:

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This feature allows the creator of the event to create an "agenda" that would contain the content of the meeting being created. This feature works very much the same way as a standard word processor works.. If you prefer to be more creative and design your event in HTML, there is an HTML editor build into this feature. If you create your agenda in another application like Microsoft FrontPage or Dreamweaver, you can simply cut and paste the HTML code directly into this tool by clicking on the HTML CODE tab at the bottom of the window and pasting your custom code in.